By-Laws & Appendixes A & B

Front Lobby Search Table of Contents
Updated as of 11/30/07
CONSTITUTION
ARTICLE I. NAME
ARTICLE II. CLUB AFFILIATION

ARTICLE III. OBJECTIVES

The objectives of this organization are:
• Encourage and foster social, educational, athletic, cultural, and various community activities for the members and
general public.
• To foster and improve WSAD members in accordance with the standards set by various organizations adopted by
the WSAD Board members.
• To work and reward the development of adequate community services for WSAD members in the areas of
education, athletics, cultural activity, and social services.
ARTICLE IV. MEMBERSHIP

Section I
Any persons professing an interest in the objectives of WSAD shall be eligible to join the organization.

Section II
Any interested people can join the organization with the understanding that he/she would be required to pay the membership fee as indicated in Appendix A of the WSAD Bylaws.

Section III
WSAD members are entitled to a discount on social or athletic events hosted by WSAD when available. They shall have the right to voice and vote in all general meetings, to hold office, and to be appointed to a club committee chairmanship. They are also recipients of all newsletters and flyers drafted by WSAD.

Section IV
Any hearing WSAD members shall have the benefits listed in Article IV, Section III except the right to hold office on the Executive and Board of Directors.

Section V
A member shall be declared non-member if he or she fails to pay their renewal dues within three months of expiration. Non-member does not have any privileges stated in Section III. If a member is currently under suspension by WSAD, that member also will not have any privileges stated in Section III.

ARTICLE V. EXECUTIVE BOARD

The Executive Board of WSAD shall consist of the following active members:
• President
• Vice President
• Representative at Large
• Secretary
• Treasurer
• Delegate at Large (Past President)
Section 1

Section II
The qualification of the Executive Board members shall be governed as set forth in the WSAD Bylaws- Article I.

Section III
The duties of the Executive Board members shall be governed as set forth in the WSAD Bylaws- Article II.

Section IV
An Executive Board member may resign his/her position by submitting the intention of resigning in writing to the WSAD Executive Board The resignation shall be read to the all Board members at the next meeting and shall be effective at that time.


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ARTICLE VI. BOARD OF D1RECTORS

The Board of Directors of WSAD shall consist of the following active members:
• Trustee (2)
• Sports Director
• Social Director
• Public Relations Director
• Fundraising Coordinator
• Community Service Coordinator
• Historian/Photographer
• Wallyball Director
• Volleyball Director
• Bowling Director
• WSAD Gold Director
• KODA Director
• Newsletter Editor
• ILVRS Director
Section I
The Board of Directors shall be nominated by the Vice President and to be approved by the Board.

Section II
The qualifications of the Board of Directors shall be governed as set forth in the WSAD Bylaws- Article II.

Section III
The duties of the Board of Directors and Committees shall be governed as set forth in the WSAD Bylaws- Article III.


ARTICLE VII: ELECTION

Section I
The Executive Board shall be elected by the whole WSAD community at the bi-annual General Election two months prior to new term.

Section II
The qualifications of the elected members shall meet the following criteria as specified in the WSAD Bylaws- Article II.

Section III
The election procedures shall be governed as set forth in the WSAD Bylaws- Article VII.

Section IV
Transition of term for the Executive Board members should be obligated by either an oath or Robert’s Rules of Order’s guidelines.

Section V


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ARTICLE VIII: AMENDMENTS

Section I
Amendments to the WSAD Constitution and Bylaws shall be introduced by at least three active members of the WSAD Board, which one is the spokesperson. This matter shall be discussed and then automatically tabled to the following WSAD Board meeting.

Section II
Upon discussion, a two-thirds (2/3) majority vote of the WSAD Board members shall be required to pass the proposed WSAD Constitution/Bylaws amendment.

Section III
Robert’s Rule of Order shall be followed on all meeting and voting procedures.


ARTICLE IX. REVIEW

Section I
The structure and effectiveness of the WSAD Constitution, Bylaws, Guidelines and Appendixes shall be reviewed every second year of the board term.

Section II
The Vice President shall be responsible as the chairperson of the Bylaws Committee for the review of WSAD Constitution, Bylaws, Guidelines and Appendixes with approval from the WSAD Bylaws Committee and WSAD Board.

Section III
Upon Impeachment, 2/3- majority vote of WSAD board must be required as passed.



BY-LAWS


ARTICLE I. DUES/FEES

The dues/fees of membership status shall be said forth in Bylaws - Appendix A.

ARTICLE II. QUALIFICATIONS

Section I
The Executive Board members of the WSAD must be in good membership standing for two (2) years or more prior to the elected term(s).

Section II
The Executive Board members of WSAD must also possess the knowledge in body government and the ability to function in the duties as described in Bylaws Article III.

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ARTICLE III. DUTIES

Duties and Powers of Executive Board
Section I - President
The President shall preside at all meetings and gatherings of the organization. The President shall be chairperson of the Board of Directors and shall perform such other duties as are appropriate to his/her office: He/she shall exercise general supervision over the external affairs of the organization; enforce the Constitution; appoint officers when a position becomes vacant; and be ex-officio member of all standing committees.

Section II - Vice President

Section III - Representative at Large
Section IV - Secretary

Section V- Treasurer


Duties and Powers of Board of Directors

Section 1 – Trustee (2)
The Trustee shall:
Section II - Social Director
The Social Director shall work with host of 3^rd Saturday of each month social night to ensure that host has cash box, raffle, and maintain ample supply of raffle, admission tickets in box provided by WSAD.: • Shall provide host copies of flyers to be posted on admission table at each social night.
• Coordinate with Host to ensure that expense report has been filled out and sent to WSAD treasurer on collections
of monetary collections after each social night event.
• Assist planning and coordinating any events co-sponsored by outside organizations

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Section III - Public Relations Director
The Public Relations Director shall be responsible:
• For the collecting and creation of all announcements and newsletter for WSAD.
• Shall be responsible to contact future committees for flyers, gather information for newsletter and website.
• Shall be responsible maintaining the costs of advertisement related activities and to be coordinated along with the
Treasurer.
• Shall make flyers upon request per WSAD Executive Board’s approval: • Shall be responsible to contact the general public via internet such as Deaf Illinois News, and etc.


Section IV - Historian Director
The Historian Director shall be responsible for photographing and preserving the history of WSAD, and as well as community/major related activities. He/she shall be responsible for maintaining WSAD archives.

Section V- Fundraising Coordinator
The Fundraising Coordinator shall be responsible for the organization of all fundraising activities for WSAD. He/she shall be responsible for collection of funds/gift certificates, hand over the funds to the Treasurer, and form a financial report at the end of a fund raising activity. He/she shall work closely with the Vice President and the chairperson of each event(s).
Section VI - Community Service Coordinator
The Community Service Coordinator shall be responsible for organizing and coordinating any community service event(s) to promote the recognition and charitable efforts of WSAD. He/she will be responsible for food donations collected at November social night and gifts collected at December social night

Section VII – Sports Director (coach, manager, team representative or designated person)
The Said Above Director shall be responsible for the duties in establishment and organization of its own sport events and teams sponsored by WSAD; serve as an ex-officio on all athletic-related committees; uphold the rules and regulations of regional and national sports organizations and any other affiliate(s); and perform other duties as are appropriate to his/her office. He/she shall be responsible in establishing the process of forming team(s) relation to a certain sports activity consisting of:
• Collection of sports-related information from any organization(s);
• All registration forms must be completed and approved by the WSAD Executive Board prior to sending it to the
organization hosting the event(s);
• To maintain the latest updated membership status of each player with Treasurer and Secretary;
• To establish a rapport relationship with the WSAD Executive Board
• Shall witness all players’ signatures on all regional and national sport team registration forms.
• To ensure all financial transition are properly recorded with WSAD Treasurer
• Oversees the following sports; Basketball, Softball and Flag Football
• To ensure that all coaches/managers are required to submit updated financial status with the treasurer before
the regional tournament and again before participating in national tournament.

Section VIII – KODA Director

The KODA Director shall be responsible for organizing and coordinating any kids’ events to promote family value of WSAD. He/she shall be responsible for annual Kids Holiday Party and activities in annual WSAD picnic.

Section IX – WSAD GOLD Director

The WSAD GOLD Director shall be responsible for organizing and coordinating any events for WSAD members that are over 50 years old.

Section X – WSAD Newsletter Editor

The WSAD Newsletter Editor shall be responsible for gathering articles, pictures, and news for WSAD newsletter. He/she shall create newsletter quarterly.

Section XI - ILVRS Director

The ILVRS Director is responsible for selecting members of ILVRS Council. Director runs ILVRS Council meetings at least once each quarter, separately from WSAD meeting. Director is required to make report and submit motion related to ILVRS at all WSAD Board meetings.

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ARTICLE IV. COMMITTEE

Section I
Head Committee person shall report progress and provide any financial report(s) to WSAD Board upon request. Before signing any contracts negotiated on behalf of WSAD Board must approve WSAD by Committee Chairperson or Proxy.

ARTICLE V. MEMBERSHIP

Section I
The dues shall be appointed by the WSAD Board, and to be stated in Appendix A.

Section II
The following infractions will result in a written warning with for the first time offenders with understanding that a copy of both signatures by offender and Director will be given to WSAD Executive Board with in 14 days, Probation for the second time offenders, and automatic expulsion of WSAD membership for the third time offenders, when committed during a WSAD event. Directors of all sports are required to write up offender and obtain offender’s signature that he/she understands and know that he/she has been warned and turn in that copy to WSAD Executive Board with in 14 days. The WSAD Board will determine the disciplinary action, and law enforcement officers will be notified.
A. Serious damage of property. The individual will be held responsible for damages.
B. Theft. The individual will be required to reimburse for theft.
C. Use of dangerous weapons.
D. Soliciting illegal drugs.
E. Felony offenses.
Section III
The following infractions will result in WSAD Executive Special Order Meeting to determine action that fits the infraction.
A. Fighting.
B. Minor damages of property.
C. Misdemeanor offenses.
D. Forged Proxy Signatures of any association sport registration form.
E. Any action(s) that harm WSAD’s reputation.
Section IV
The offender under probation may not assume any authoritative position under WSAD as Head Coach, Assistant Coach, or Manager of any sport. Failures to honor this will results expulsion.
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ARTICLE VI. MEETINGS

Regular Meeting Procedures

Section I
The President shall be in presence of all general meetings held by WSAD. Hence, if the President is unable to attend the meeting, the Vice President or the next person on the authorization line shall preside the meeting.

Section II
Everyone must conduct themselves in a professional manner during all meetings held by WSAD. Everyone at the meeting must obey the request of the President and/or Sergeant-At-Arms and/or whoever is on the floor.

Section III
The President at all general meetings held by WSAD shall have a choice to select a Sergeant-At-Arms.

Section IV
At a WSAD Board meeting, two-thirds (2/3) of the Board shall constitute a quorum, excluding the President. At a WSAD general meeting, two-thirds (2/3) of present members shall constitute a quorum.

Section V
The Vice President, Representative at Large, Secretary, Treasurer, Trustee(s), Board of Directors and active WSAD members in attendance shall have the voting privileges on all motions with exception to trustees on financial related motions.

Section VI
The President shall have the right to vote based on a tiebreaker in voting procedures.

Section VII
Any board member absenting himself/herself from three (3) meetings in a year without advance notice to the Board shall have his/her office declared vacant and the President shall proceed to elect a successor as outlined in the Constitution.

Section VIII
Absences will be permitted only in cases of reasonable conflict.

Section IX
The Secretary shall record the regular meeting minutes.

Section X.

The board member shall turn their report within 24 hours before the meeting.

Section XI.

WSAD Board must host at least one general meeting per year.

Section XII

All electronic motions shall be stated by secretary on the following board meeting.

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ARTICLE VII. ELECTION PROCEDURES

Section I
The Board will appoint an Election Committee chairperson by Quorum vote, three (3) months prior to the date of the election.

Section II
The general elections shall be held in the month of March following the two (2) year term, date to be specified by the Board.

Section III
WSAD Executive Board shall appoint Election Commissioner six weeks prior to the election.

Section IV
The nominating period of time shall open six weeks prior to the elections and close on the day of the elections. The Voting Ballot shall consist of elected candidates and pictures. The Election committee shall supervise the elections, count the votes, and announce the results.

ARTICLE VIII. IMPEACHMENT

The procedures of Impeachment of an Executive Board officer shall be:

Section I
Grounds of impeachment of any Executive Board Member(s) shall be submitted in writing by at least three Executive Board members of whom one is the spokesperson. This matter shall be discussed and then automatically tabled to the following WSAD Board Meeting for impeachment purposes.

Section II
At the following meeting, the discussion shall be automatically unstable and shall be in process in the Old Business section.

Section III
After the discussion, a motion consisting of a two-thirds (2/3)-majority vote of Board members shall declare the candidate to be removed from the position.

Section IV
The vote on impeachment of an Executive Board Member shall be taken by closed ballot.

Section V
The Executive Officers shall include count the tally of the closed ballot.

Section VI
The President shall have the right to vote based on a tiebreaker in voting procedures.

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ARTICLE IX. FILLING VACANCIES

The procedure of filling in the vacancies of an Executive Board member shall be in the following orders
Under the circumstances of:
A. Removal of President - the Vice President shall become President.
B. Removal of Vice President - the Representative-at-Large shall become the Vice President.
C. Removal of the Representative-at-Large - one of the Executive Board Members shall be appointed by the
President and Vice President to assume the responsibilities of the Representative-at-Large with approval of the
WSAD Board.
D. Removal of Secretary, or Treasurer, - President selects a two (2) year member in good standing with approval of
the WSAD Board.
E. Removal of one of the existing Board of Directors - President selects a member in good standing with approval of
the WSAD Board.

ARTICLE X. CONFLICT OF INTEREST
Section I
In no case shall an officer coach for a team organized by another organization governed by the same body or vice versa.
Section II
WSAD members may participate, but not coach, for a team organized by another organization governed by the same body only if WSAD does not field such a team in that sport.
Section III
In no case shall an officer conduct business of any kind not related to its WSAD duties at WSAD sponsored events.

Section IV
In no case shall an officer submit a newsletter article promoting their business inside of director’s newsletter piece.

ARTICLE XI. FINANCIAL PARTICIPATION AND PROCEDURES

Section I

Section II
For each event hosted by WSAD, the designated chairperson will be responsible for all monies collected and submit a financial report to the Treasurer within 30 days.

Section III
Major WSAD events will have their own sub-accounts under WSAD’s bank account with President’s Approval.

Section IV
Payment of checks will be made under the following procedures:
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ARTICLE XII. ATHLETIC PARTICIPATION AND PROCEDURES

Section I
All players on an athletic team sponsored by WSAD must be members in good standing.

Section II
WSAD will pay the registration/Combo fees for WSAD players in their second consecutive season in any sport sponsored by WSAD.

Section III
Upon signing any sport registration form, WSAD sport player is obligated to pay for whatever expense incurred to that specific sport. (Uniforms, registration/player combo fees and any related expenses)

Section IV
Should a WSAD sport player quit before regional or national tournament takes place, he/she shall be responsible for all expenses such as Uniforms, Registration/Player Combo fees and any related expenses set forth by WSAD. WSAD Board will determine exceptions, when a player leaves the team due to Death, Family emergency, Laid off, or Relocation.

Section V
A delegate to a regional or national sport organizations will be required to submit an itemized expense statement for:

A. Transportation (if not traveling with WSAD team, 50/50 split by General Fund and it’s participating sport fund).

B. Hotel (if not staying with WSAD team, covered by General Fund)

C. Registration (Covered by General Fund)

Section VI
A delegate is only eligible for reimbursement if he/she is not a player or manager of a sport team attending that athletic function.

ARTICLE XIII. PUBLICATION PARTICIPATION AND PROCEDURES

Section I
The WSAD newsletter will be published four (4) times a year.

Section II
The deadline for submitting material to the Public Relations Director for the WSAD newsletter is posted in guidelines.

Section III
In no case shall a WSAD officer’s or a member’s name/address and email address be released to anyone without their permission.

Section IV
WSAD members can place classified advertisements in the WSAD newsletter/website at no charge with reasonable limitation.

Section V
The cost for classified advertisements placed in WSAD newsletter or website by people outside of the WSAD organization will be documented in Appendix A.

ARTICLE XIV. REVIEW

Section I
The structure and effectiveness of the WSAD Bylaws shall be reviewed on 2^nd year of the board term.

Section II
The Vice President shall be responsible as the Chairperson of the Bylaws Committee for the review of the Bylaws with the appropriate manner to the WSAD Executive Board Members.

ARTICLE XV. DISSOLUTION

Section I
Any portion of the WSAD Bylaws may be either dissolute or habeas corpus with a two-third-majority vote of the WSAD Executive Board Members for whatever reason.

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Updated as of 1/24/07
APPENDIX A

WSAD Membership
Membership Fee	SINGLE $10 for one-year*	MARRIED COUPLE $15 for one-year*	*Multi-year membership is acceptable	Cover newsletter, reduced price at WSAD events
Organization Membership Fee	$50.00 Annually		Multi year acceptable


WSAD Social Night	Social Fundraiser*	General Fund	DJ
WSAD Group host on 1st & 3rd	75%	25%	$70
Saturday of month	Admission only	Admission only	GF covers $35
$3 member $5 non-member $2 member/seniors	*Effective 1/1/07 - Social Fundraiser is split amongst all active Funds.
$3 member $5 non-member $2 member/seniors	Raffles: 50% of tickets sales should go back as raffle prizes plus two certificate/prizes